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Our solutions are based on
tested, reliable, and highly accessible software solutions.

NewFormat is Appointed Reseller and Solution Partner in
Nordic (Sweden, Denmark, Finland, Iceland, Norway)
and
Baltic Region (Estonia, Latvia, Lithuania)
of leading technology for accessible PDF from axes4.




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axes4 / axesWord
Accessible PDF (PDF/UA) Simply Done

Solutions for making accessible PDF (PDF/UA)

We make PDF documents accessible to everyone
for a more accessible and better world




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Accessible PDF




axesWord for MS Word

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Convert MS Word documents to
accessible PDF (PDF/UA) with 1 click only!




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axesWord Video Demonstrations

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On-line Demonstration

Reserve online-demonstration of axesWord





    Related Product Ordering Numbers / Price Information

    axesWord is available via prepaid annual subscription fee.

    1-year, 2-years or 3-years subscription with one of 3 license types:

    • Single User License - One user of MS Word

    • Team License/Concurrent User License - Concurrent users of MS Word

    • Flat License/Volyme License - All users of MS Word;
      by far the cheapest way to equip many users with axesWord

    Price example:

    1pcs axesWord, 1 Year Subscription, Team License, 299Euro, excl. VAT
    (volume discount apply!)


    Interesting?




Services

axes Services - Document Tagging - Text banner     axes Services - Word Templating - Text banner
(Click on preferred Services above for detailed information)




axesWord Training

axesWord - Instructor-led Training





Products


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Download - Icon

Click Here to Download Free Trial of axesWord

    You can use axesWord without activation as a trial
    with some restrictions like watermark on every page,
    an annotation on the first page and random color replacement of characters.



axesWord®
The 1-click solution for the creation of accessible PDF
from within Microsoft Word that comply with
ISO Standards PDF/UA-1 (ISO 14289-1), PDF/A, and WCAG 2.1


    Create a PDF/UA document with 1-Click

    axesWord, an add-in to MS Word,
    changes the game of accessible PDF creation.

    Just with a click of a button you get a
    PDF/UA-document without ifs and buts.

    With axesWord every MS Word user is able to create PDF/UA documents.
    Reworking is no longer necessary.
    The time-consuming quality control is omitted.

    The formula for success is the use of templates and styles which are
    optimized for accessibility. All other tasks are done by axesWord.
    Remediation is not needed anymore.
    Quality assurance becomes a no-brainer.

axesWord Dashboard - Picture

Click on image
axesWord Dashboard


    Optional:
    Create also an archivable PDF according to the ISO Standard PDF/A

    axesWord offers additionally the possibility to
    create a PDF/A compliant document.
    PDF/A is the file format for long-term archiving of digital documents.

    PDF/A ensures that digital documents are readable,
    presentable and reusable in the long run.

    PDF/A is available in several conformity levels:

    • level a (accessible)

    • level b (basic)

    • level u (Unicode)

    Level a is the highest level.
    It contains the other levels and requires the availability of tags.

Relationship between PDF/A-a (a = accessible) and PDF/UA - Picture

Picture: Relationship between PDF/A-a (a = accessible) and PDF/UA.
PDF/A-b and PDF/A-u do not require a tag structure.

    axesWord creates normally a document that conforms to PDF/A-2a.
    Only if there are characters available which are not mappable to Unicode
    then axesWord creates a document that conforms to PDF/A-2b,
    which nevertheless contains the complete logical structure tree.
    The number "2" in PDF/A-2a or PDF/A-2b stands for PDF-Version 1.7


    Interesting?




    Features

    axesWord® offers a lot of powerful features:


    Reliable conversion to accessible PDF

    axesWord transforms all Word elements into correct PDF tags:

    • Headings

    • Paragraphs

    • Images - no matter which layout option you have chosen

    • Captions for images and tables

    • Lists

    • External and internal links

    • Tables - even complex ones

    • Table of content

    • Notes

    • Side notes

    • Text boxes

    • and more...

    Proper tagging

    axesWord has full control over the tagging.
    This results in:

    • Rich semantics

    • High-quality tagging: 100% PDF/UA

    • Accessible hyphenation

    • Support of language settings even for paragraphs and words

    • Correct tagging even at page or column breaks

    Accessibility settings by default

    axesWord manages all the settings that
    you had to do manually up until now:

    • Reliable transfer of the document language that is set in Word

    • Determination of the tab order according to
      the logical document structure

    • Document title as window title

    • Initial view with bookmarks

    • Nested bookmarks

    All these settings are customizable.


    Correction on the fly

    axesWord optimizes the accessibility of
    your document on the fly by:

    • Artefacting empty paragraphs

    • Transforming list labels into the accessible standard bullet (Unicode)

    Fully customizable tagging

    axesWord provides possibilities to determine
    the transformation process:

    • Determine the PDF role of Word elements

    • Mark decorative elements as artefacts

    • All PDF standard tags are supported
      (even BlockQuote or Caption for example)

    • Layout tables are linearizable

    • Transformation of 2-column-tables into definition lists

    • Footnotes and endnotes are transformed into
      screenreader usable inline notes

    Role-based workflow model

    • Document author doesn't need deep accessibility knowledge

    • Special task pane for document authors
      (add alternate text, mark elements as decorative,
      linearize layout tables)

    • Document templates with predefined tagging rules

    • Document templates with predefined accessibility settings



    Key Benefits

    • No expert knowledge required

    • No time-consuming remediation

    • No costs for PDF accessibility training
      (short MS Word training in combination with
      a short training of axesWord is absolutely sufficient)

    • Less time needed for quality assurance

    • No additional licenses for PDF remediation software

    • Well-proven in governmental usage



    System Requirements

      Supported operating systems:

      • Windows 8.1 Service Pack 1 (SP1)

      • Windows 10

      Supported Word version - (axesWord installs as a plugin):

      • MS Word for Office 365 (Client version)

      • MS Word 2019

      • MS Word 2016

      Additional requirements:

      • .NET Framework 4.6.2



How axesWord works


    Understanding the concept

    From MS Word to accessible PDF according to the PDF/UA Standard.

    axesWord empowers every MS Word user to create
    a top quality accessible PDF in seconds.

    Remediation is not needed anymore.
    Quality assurance becomes a no-brainer.
    The key is to use styles and templates that are optimized
    for accessibility. Everything else is done by axesWord.


    axesWord is not only a tool to create PDF documents.
    The maximum benefit occurs if the Word documents are already
    prepared for accessibility and working with axesWord.

    It is reasonable to save essential settings and converting rules
    in the template so that the author (the content creator)
    has only a minimum of tasks to do.


    Author Tasks:

    • Use appropriate paragraph styles

    • Use appropriate Word functions for specific elements
      - for example creating captions, footnotes, table of contents,
      links, references or hyphenation

    • If necessary: Add further information to the used roles
      - for example alternative texts for figures or formulas

    • If necessary: Change the standard role in case of specific elements

    What does axesWord do when converting a document?

      axesWord executes a multi-level process when
      converting a document.
      The process contains the following 3 levels:

      1. Creating a PDF document on the basis of an own conversion

      2. Analyzing the Word document

      3. Creating a logical structure in the PDF (PDF structure tree)
        on the basis of Word functions styles and role mapping

    Role Mapping

    To get the best result in terms of PDF accessibility each element
    of the Word document must have the correct role mapping.


    Requirements on Word Documents

    A Word document has to fulfill several requirements so that
    axesWord can create a conformant PDF/UA document:

    • Each element has an appropriate Role Mapping

    • Each element has a defined position in the logical order of
      the document structure (i.e. this corresponds to the Reading Order).

    • Figures have an Alternative Text or are marked as decorative
      elements; the latter is called Artifact in technical language.

    • Formulas have an Alternate Text,
      which normally is the linearized form of the formula

    • Tables are data tables and not pictures

    • Column and Row Hearders in tables are marked accordingly


    Prepared Templates

    You can use axesWord with each Word document,
    also those based on the Word standard template (Normal.dotx).
    However, you will get the best result if you work with prepared templates.

    Such templates make the work for authors much easier when
    creating accessible documents, as they just have to use
    appropriate paragraph styles or quick parts.


    Interesting?




    Create your first PDF/UA compliant PDF file


    • 1-Click Accessibility

    • axesWord - 1-click accessibility - Picture

      Use MS Word as intended and click "Export PDF" - Done!
      The conversion takes care of a proper tag tree based on styles,
      embeds fonts and more.



    • Simplified authoring

    • axesWord - Simplified Authoring - Picture

      The context sensitive task pane supports you with all
      additional tasks needed like adding alt text or
      marking elements as decorative (artifact).



    • Optimized templates

    • axesWord - Optimized templates - Picture

      Save all axesWord settings like the mapping of styles
      to PDF roles and the initial view in your Word template.
      You only need to do this once.



    • If everything is fine - congrats!
    • You have created your first PDF/UA compliant PDF file.


    axesPDF, Preview Tag Tree, Structured Tags View, English, PDF Association:  PDF/UA-1 Ref Suite 1 Folder - Picture

    Click on image
    Example of a correctly tagged PDF document and its structure tags


    Interesting?




For more information contact NewFormat


NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

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