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Entirely barrier-free - Accessible PDF (PDF/UA) for eGovernments

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The EU Web Accessibility Directive ensures that all users
have equal access to information and functionality on the web.

Barriers that prevent interaction with, or access to a website
by people with disabilities can be considered discrimination.

Avoid litigation risks by ensuring all PDF documents
on your web are accessible for everyone.

PDF documents complying with
the ISO Standard 14289 (PDF/UA) or "accessible PDF"
are universally accessible for everyone.




NewFormat AB

NewFormat makes PDF information permanently
accessible, searchable, readable and reusable
for the future and for as many people as possible.


Our solutions are based on

recognized ISO Standards based on PDF technology

and tested, reliable, and highly accessible software solutions from
members in the global industry community The PDF Association.




Entirely barrier-free - Accessible PDF (PDF/UA) for eGovernments

Barrier-free PDF in accordance with the ISO Standard PDF/UA ensures
universal accessibility for everyone to digital information based on PDF technology;
such as barrier-free reading and editing of PDF documents and PDF forms

by

Olaf Drümmer
Founder, callas software, Germany,
Founder and Managing Director, axaio software, Germany

Kent Åberg
Founder and Managing Director, NewFormat AB, Sweden

(Join the callas software blog for PDF professionals!)


    Making information easily accessible for all citizens

    Making information easily accessible to citizens is undoubtedly a big part of
    eGovernment and is sought after by federal and state authorities
    as well as districts, cities and municipalities.

    Increasingly, information is only offered and passed on in digital form,
    whereby the reliable and user-friendly Portable Document Format (PDF)
    has established itself worldwide as the preferred file format.

    To ensure unrestricted access in every respect,
    PDF files must meet certain requirements.
    These are defined in PDF/UA as the ISO standard for accessible PDF documents.

    PDF/UA ensures that even citizens with greatly diminished vision,
    insufficient command of written language or motor limitations
    can capture and interactively use documents without outside help.
    In addition, content from PDF/UA documents on mobile devices is
    much easier for users to read than from a conventional PDF document;
    added value for everyone.

    What the flattened curbside or stepless access for wheelchair users is,
    is the barrier-free PDF in accordance with the PDF/UA standard for
    reading and editing documents and forms.
    Without limiting the diversity of PDF technology, PDF/UA determines how
    unrestricted accessibility of content in PDF files is ensured.

    To this end, the PDF/UA standard defines requirements to exclude barriers when
    accessing page content, form fields, notes, metadata and other elements of PDF files.
    This allows users who use special tools, such as screen readers, special mouse or
    voice output and input, to interact with content in PDF documents.
    PDF/UA, in turn, offers the author clearly defined criteria that must be
    observed when creating accessible documents.

    In order to achieve the goal of accessibility, the PDF/UA standard requires,
    among other things, the following:

    • All content in the PDF file must be correctly tagged.
      Headings, regular paragraphs, lists and tables must be marked as such.

    • The levels of the headings must reflect the internal structure of the document.

    • The intended reading sequence for the entire content must be clearly defined.

    • A corresponding text must be assigned to pictorial representations and
      graphical illustrations, which reflects the pictorial content in words.

    • The language in which a text is written must be specified.

    • Language changes within the text must also be indicated;
      e.g. that a Swedish word is used in an otherwise English text.

    • Information may not be represented solely by colour or contrast.

    Most of these requirements are met by additional, invisible markers in
    the PDF page descriptions, which are called "tags".
    These tags provide PDF elements with additional information about
    the content, position and type of the element, and integrate all elements
    into a semantic overall structure.
    This defines headings, captions and navigation elements.

    Assistive Technology (AT) devices use the tags in a PDF/UA document
    to reproduce the contents of the document.

callas pdfGoHTML Structured Tags View English- Picture

Click on image
Example of a correctly tagged PDF document and its structure tags.

    This is the basis for the practical use of accessible PDF despite barriers
    such as blindness, significantly reduced vision or restrictions in mobility
    that necessitate the use of technical aids.

    Screen readers are dependent on all content being in text form,
    which can then be read aloud via speech synthesisers or output
    as Braille on a Braille display.
    The use of special mouse, voice control and other tools for
    effective navigation in and interaction with documents require access to
    the content structure of the document in the form of the tag structure.
    This is achieved by logically linking the tags, which means that all
    content elements are also assigned to a semantic role.
    These can then be connected in a logical read sequence,
    regardless of the page and position on which they are placed.

    These tags can also be defined later in existing PDFs using programs such as
    Adobe Acrobat - but this is an extremely tedious and time-consuming task.
    It is much more effective to perform corresponding preparatory work in creation
    programs, such as Microsoft Word and PowerPoint, or OpenOffice and LibreOffice,
    or Adobe InDesign for professional publications.
    They already offer the possibility to create, to a certain degree,
    a good quality tagged PDF directly from the application,
    even if this does not yet achieve full PDF/UA quality in some points.

    Note! To shorten the time-consuming task of tagging,
    we do recommend the use of more specialized tools
    in closing the remaining gap to PDF/UA conformity.


    But how does an author check whether the documents created by him/her
    really correspond to the specifications stored in PDF/UA?

    Since 2013, the Matterhorn Protocol, developed by the PDF Association,
    in coordination with the ISO, has been available as a binding test catalogue for
    barrier-free PDF documents and forms.
    The Matterhorn Protocol consists of 31 test sections consisting of 136 individual,
    precisely defined fault conditions.
    This makes it easier for authors to create and verify PDF/UA-compliant PDF files and forms.
    Each test section represents a specific area of conformity requirements,
    such as "definition of text language" or "metadata".
    The individual error conditions define a specific test at
    document, page, object or JavaScript level.

    Some of the error conditions can be programmatically checked by software,
    for example with the free PDF Accessibility Checker (PAC 3)
    from the Swiss foundation "Access for all".
    PAC 3 is considered the first tool based entirely on the Matterhorn protocol.

    A number of other error conditions must be tested interactively,
    for example "Headings are not marked as headings".

    The free callas pdfGoHTML plug-in for Adobe Acrobat from callas software supports this.
    It displays the document structure including reading sequence and alternative texts
    for images in an easy-to-understand quick diagnosis view with coloured markings.


    Accessibility does not only affect people with more or less severe disabilities.
    A correctly tagged PDF with a clean tag structure is a big step towards the optimal
    creation, editing, output and utilization of accessible documents in general.
    For example, and directly thanks to PDF/UA,
    search engines can index accessible PDFs much better.
    Structured PDF files can be used much better than conventional documents.

    For format conversions, like PDF to HTML, unformatted text or RTF,
    Microsoft Word and OpenOffice Writer, the conversion results are more reliable.

    On mobile devices with a comparatively small display, content from
    PDF/UA documents can be presented in a more user-friendly way.
    This plays a particularly important role in a society shaped where the citizens
    operate mobile devices on a daily basis for all kind of services, and is also
    a clear opportunity for a successful eGovernment to be involved in.



More information

Or click on / download below listed booklet and folder:
PDF/UA in a Nutshell - Front Cover - Picture     PDF/UA Flyer Front Cover - Picture




    Examples of PDF documents that are not accessible for everyone

    Access to digital public information is a fundamental right for everyone.

    Sweden as a nation is bound to:

    • the UN Declaration on Human Rights,

    • the UN Convention on the Rights of Persons with Disabilities,

    • the Swedish anti-discrimination law, and

    • the Swedish law on access to digital public service

    The examples below are just the "top of an iceberg" of PDF documents from
    Swedish authorities that are not accessible for everyone in our society.

    The purpose of pointing out these documents here is to pay attention to the fact
    that although there is a mandatorial Swedish law on access to digital public service
    it is not complied with by Swedish authorities and government representatives.
    One can rightly ask why they all so heavily disobey the law?

    Citizens, including employees in the public sector, who cannot access
    digital public information can experience themselves being discriminated and
    therefore take legal action against the Swedish state.
    Now it is time for our authorities to avoid this risk of legal sanctions
    by living up to the current Swedish legislation.


    NewFormat has examined hundreds of PDF documents
    (published on public websites by the Government Offices, authorities,
    agencies, parliamentary parties, organizations, and private industry)
    with regard to how well they meet the ISO standard PDF/UA for accessible PDF.

    In no case have we managed to find documents that meet the standard
    which means that Swedish authorities and other actors probably
    violates the Swedish Law on Access to Digital Public Service!

    Most noteworthy is that not even the most central ones of
    the steering documents for Swedish authorities and government reports
    are made to be accessible for everyone in our society.
    Documents/reports from authorities and organizations with public funding
    who often have a special mission to work for an accessible society for everyone.




Sweden - SFS2018:1937 Law on Access to Digital Public Service (.pdf)

SFS 2018-1937 The Swedish Law on Access to Digital Public Service - Front cover - Picture PAC3 Check - Not an accessible PDF - Does not comply with PDF/UA - SFS 2018-1937 The Swedish Law on Access to Digital Public Service - Picture

Click on pictures

The PDF document above,
which is the official publication of the Swedish Law on Access to Digital Public Service,
lacks correct tagging / does not comply with PDF/UA, thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - Statement of Government Policy / Regeringsförklaringen 2019 (.pdf)

Regeringsförklaringen 2019 - Front Cover - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - Regeringsförklaringen 2019 - Bild

Click on pictures

The PDF document above,
which is the official publication of the Statement of Government Policy,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating Swedish the Swedish Law on Access to Digital Public Service!




Sweden - Regleringsbrev/Regulatory Letter 2019
The Swedish Agency for Participation (MFD) (.pdf)

The Swedish government decides on the conditions for individual
authorities' activities in annual regulatory letters, Regleringsbrev, containing
directives on the authority's objectives and financial framework.
These regulatory letters are published as PDF documents
(at the website of the the Swedish National Financial Management Authority, ESV).

Regulatory Letter 2019 - The Swedish Agency for Participation - Front Cover - callas pdfGoHTML check - Does not comply with PDF/UA - Not accessible PDF - Picture

Click on picture

Example of a PDF document that completely lacks proper structure tagging.

All Regleringsbrev,
maybe the most important steering documents for Swedish authorities,
lack the necessary structural tagging and does not comply with PDF/UA.
Thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - The Swedish National Audit Office Annual Report 2018 (.pdf)

Riksrevisionen Årsredovisning 2018 - Framsida - Bild PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - The Swedish National Audit Office Annual Report 2018 - Picture

Click on pictures

The PDF document above,
which is the Swedish National Audit Office Annual Report 2018,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating Swedish the Swedish Law on Access to Digital Public Service!




Sweden - The Agency for Digital Government (DIGG) - Annual Report 2018 (.pdf)

The Agency for Digital Government - Annual Report 2018 - Front - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - The Agency for Digital Government - Annual Report 2018 - Picture

Click on pictures

The PDF document above,
which is the Swedish Agency for Digital Government Annual Report 2018,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating Swedish the Swedish Law on Access to Digital Public Service!




Sweden - Swedish Agency for Accessible Media (MTM) - Annual Report 2018 (.pdf)

Swedish Agency for Accessible Media - Annual Report 2018 - Front - Picture PAC3 Check Report - Uppfyller ej PDF/UA - Ej tillgänglig PDF - Swedish Agency for Accessible Media - Annual Report 2018 - Picture

Click on pictures

The PDF document above,
which is the Swedish Agency for Accessible Media Annual Report 2018,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating Swedish the Swedish Law on Access to Digital Public Service!




Sweden - Swedish Association of Local Authorities and Regions (SKL) -
Opinion Implementation of the Web Accessibility Directive, 2018 (.pdf)

Swedish Association of Local Authorities and Regions - Opinion Implementation of the Web Accessibility Directive - Front - Picture PAC3 Check Report -  Does not comply with PDF/UA - Not accessible PDF - Swedish Association of Local Authorities and Regions - Opinion Implementation of the Web Accessibility Directive -  Picture

Click on pictures

The PDF document above,
which is the Swedish Association of Local Authorities and Regions
Opinion Implementation of the Web Accessibility Directive,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating Swedish the Swedish Law on Access to Digital Public Service!




Sweden - Valmyndigheten
The European Parliament Elections 2019 - To Vote (.pdf)

Valmyndigheten - The European Parliament Elections 2019 - Front - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - Valmyndigheten - The European Parliament Elections 2019 - Picture

Click on pictures

The PDF document above,
which is the Swedish Agency Valmyndigheten,
The European Parliament Elections 2019 - To Vote Guide,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating Swedish the Swedish Law on Access to Digital Public Service!




Sweden - The Swedish Tax Agency - Time to Declare, 2019 (.pdf)

The Swedish Tax Agency - SKV325 Edition 40 - Time to Declare 2019 - Front - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - The Swedish Tax Agency - SKV325 Edition 40 - Time to Declare 2019 - Picture

Click on pictures

The PDF document above,
which is The Swedish Tax Agency deklarationsguide 2019 - Time to Declare,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - MSB - If crisis or war comes, 2018 (.pdf)

The Swedish Civil Contingencies Agency (MSB) published (2018-05-17)
a number of brochures "If the crisis or war comes" in a variety of languages.
The brochures were also stated to be "easy to read"
for people with functional variation.

callas pdfGoHTML Check - MSB Broschyr: Om krisen eller kriget kommer - Easy to read i Swedish / Lättläst på svenska - Lacks tagging completely - Does not comply with PDF/UA - Not accessible PDF - Picture

Click on picture

Example of a PDF document that completely lacks proper structure tagging.
Thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - SCDI - Digital Maturity in
the Swedish Public Sector, 2019 (.pdf)

Research/status report on the digital maturity in
the Swedish public sector by the Swedish Center for Digital Innovation

callas pdfGoHTML - Example of a PDF document that completely lacks proper structure tagging. It is not accessible for everyone - Picture

Click on picture

Example of a PDF document that completely lacks proper structure tagging.
Thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - The Agency for Digital Government (DIGG) -
Policy for software development, 2019 (.pdf)

The Agency for Digital Government - Policy for software development - Front - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - The Agency for Digital Government - Policy for software development - Picture

Click on pictures

The PDF document above,
which is The Agency for Digital Government's Policy for software development,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - The Swedish Equality Ombudsman (DO) -
Factsheet: Inadequate accessibility is discrimination, 2018 (.pdf)

The Swedish Equality Ombudsman
Diskrimineringsombudsmannen (DO) - Factsheet: Inadequate accessibility is discrimination - Front - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - The Swedish Equality Ombudsman (DO) - Factsheet: Inadequate accessibility is discrimination - Picture

Click on pictures

The PDF document above,
which is The Swedish Equality Ombudsman's
factsheet on inadequate accessibility is discrimination,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - Vinnova Rapport: VR 2019:2 -
Study of the definition and applications of the concept of accessibility design (.pdf)

Vinnova - Rapport: VR 2019:2 - Studie av definition och tillämpningar av begreppet tillgänglighetsdesign - Front - Picture PAC3 Check Report - Uppfyller ej PDF/UA - Ej tillgänglig PDF - Vinnova - Rapport: VR 2019:2 - Studie av definition och tillämpningar av begreppet tillgänglighetsdesign - Picture

Click on pictures

The PDF document above,
which is the Vinnova Report 2019:2
Study of the definition and applications of the concept of accessibility design,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - The Agency for Digital Government (DIGG) -
Referral memorandum on proposals for regulations on
accessibility to digital public service, 2019 (.pdf)

The Agency for Digital Government - Referral memorandum on proposals for regulations on accessibility to digital public service - Front - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - The Agency for Digital Government - Referral memorandum on proposals for regulations on accessibility to digital public service - Picture

Click on pictures

The PDF document above,
which is the The Agency for Digital Government
Referral memorandum on proposals for regulations on accessibility to digital public service,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - The Swedish Disability Rights Federation / Funktionsrätt Sverige -
Opinion on Proposal for regulations on accessibility to digital public service, 2019 (.pdf)

The Swedish Disability Rights Federation - Opinion on Proposal for regulations on accessibility to digital public service - Front - Picture PAC3 Check Report - Does not comply with PDF/UA - Not accessible PDF - The Swedish Disability Rights Federation - Opinion on Proposal for regulations on accessibility to digital public service - Picture

Click on pictures

The PDF document above,
which is the The Swedish Disability Rights Federation
Opinion on Proposal for regulations on accessibility to digital public service,
is not correctly tagged / does not meet PDF/UA, and thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - SBAB Bank AB - Annual Report 2018 (.pdf)

SBAB Bank AB is wholly owned by the Swedish state.

callas pdfGoHTML - SBAB Annual Report 2018 - Front Cover - callas pdfGoHTML check - Does not comply with PDF/UA - Not accessible PDF - Picture

Click on picture

Example of a PDF document that completely lacks proper structure tagging.
Thus not accessible for everyone.
Probably violating the Swedish Law on Access to Digital Public Service!




Sweden - Stockholm - A City for Everyone

callas pdfGoHTML - Example of a PDF document that completely lacks proper structure tagging. It is not accessible for everyone or the intended audience:

Click on picture

Example of a PDF document that completely lacks proper structure tagging.
Thus not accessible for everyone or the intended audience: "Individuals with disabilities"
Probably violating the Swedish Law on Access to Digital Public Service!







Samples of Accessible PDF Documents Compliant with the ISO Standard PDF/UA





For more information contact NewFormat


NewFormat AB
Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

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