NewFormat logo

OpenFormat logo
Part of NewFormat AB Portal
Swedish Flag   UK Flag
OpenFormat     Products and Services     Offerings / Promotions / Prices     Guides and Datasheets
Customer Contact Form     Home/NewFormat

NewFormat AB

NewFormat make PDF information permanently
accessible, searchable, readable and reusable
for the future and for as many people as possible.

We create accessible PDF in compliance with the ISO Standard PDF/UA.

Our solutions are based on
recognized ISO Standards based on PDF technology
and tested, reliable, and highly accessible software solutions from
the PDF Association vendor community.

Accessibility - Icon

Accessible PDF

PDF/UA - Icon

Recommended Tools to Create, Validate and Remediate PDF files
for Compliance with the ISO Standard 14289 (PDF/UA)
for Universally Accessible PDF

    PDF/UA Creation Tools

    In principle, universally accessible PDF documents can either be
    generated directly during document creation, using a suitable program,
    or indirectly generated by adapting an existing PDF document.

    The indirect approach tends to require a great deal of work,
    as all tags and numerous other settings will need to be provided manually.
    This work can also become void as soon as a new version of the PDF document
    replaces the old one, if any changes to the document’s content need to be made.
    The adaptation process must then be started again from scratch.

    The direct approach is almost always the better option;
    post-creation PDF edits should be avoided or at least kept to a minimum.
    Either way, it is essential that the document creation program can perform
    the functions required and that the document creator can make use of them.

    Validation for PDF/UA Compliance

    A PDF document’s degree of accessibility is hard to determine at first glance.
    How, then, can you tell if and to what extent a PDF file meets the requirements of PDF/UA?

    A reliable compliance test depends on at least two stages of validation:

    • a programmatic test, which can be performed by a piece of software, and

    • an interactive test carried out by a human.

    Dedicated validation tools will help the user perform the programmatic test.
    They test and show the extent to which the PDF document meets
    the standard’s purely technical requirements
    (including tag-based content structuring, alternative text for images, a document title)
    and uses the correct syntax to implement them.

    The semantic aspects of PDF/UA, however, cannot be tested in the same way:

    • Is the reading order logical?

    • Does the alternative text adequately represent the same information
      as the images to which it is attached?

    • Do the header tags reflect their corresponding header levels?

    These and other questions can only be answered after
    evaluation and testing by a human user.

    Validation tools also exist to help the user perform these tests. One further test
    (which should be run on at least a random sample of all documents created) is to
    use the PDF document with a selection of current types of assistive technology.

    Regular users of the technology can be enlisted to test the documents in this way;
    in most cases, however, anyone can in principle perform a useful test with
    assistive technology to confirm the readability of the PDF document.

    One very simple option here is to use the free Windows screen reader program NVDA.
    A user can quickly get to grips with the core functions of the software in order
    to test how well people with disabilities can actually use an existing
    (ideally fully PDF/UA-compliant) document.

    Tools and services for successful use of PDF/UA for accessible PDF

    Contact NewFormat, we will guide you to the right tools and services for your business

PDF/UA - Icon

PDF/UA - Icon

Recommended Reading on PDF/UA
The ISO Standard for Accessible PDF Documents and Forms

PDF/UA in a Nutshell - Front Cover - Picture     PDF/UA Flyer Front Cover - Picture

(For download of these guides, click on the pictures above)

Lifebuoy - Picture

    Do you need help to create accessible PDF in compliance with PDF/UA?

    Accessible PDF (PDF/UA) ensures accessibility to digital public service for everyone.

    We help customers to create any volume of accessible PDF documents,
    out of native MS Office (Word and PowerPoint) and Adobe InDesign documents,
    and PDF documents generated by other tools.


    We are here to help you - Contact NewFormat for Accessible PDF

More Information and Resources

PDF/UA - Icon

Access for All - PAC3 Check - Error - Does not comply with PDF/UA - Not an accessible PDF - Banner

Warning - Icon

    Why not only use native Microsoft Office, Adobe Acrobat, Adobe InDesign,...
    to create Accessible PDF?

    These popular tools to create and edit digital documents,
    including to export a final document as "Accessible PDF", don't test for
    compliance with the ISO Standard PDF/UA for Universal Accessibility!

    Thus the exported PDF file does not comply with
    the Swedish Act on Access to Digital Public Services for Everyone,
    nor the EU Web Accessibility Directive!

    More specialized tools are needed (to avoid legal risks)
    in the form of separate standalone tools or as plugins to
    Microsoft Office, Adobe Acrobat, Adobe InDesign.

For more information contact NewFormat

NewFormat AB

Smörblommegränd 14, SE-165 72 Hässelby (Stockholm), Sweden
tel:+46 (0)70 631 53 01

All content © copyright 2008-2020 NewFormat AB. All rights reserved.

PDF/UA - Icon