NewFormat AB

Standards make the world work

Founded in 2006 the PDF Association promotes the adoption and
implementation of International Standards for PDF-based technology.

Ever since Adobe transferred the PDF technology for ISO standardization
PDF is further developed in a completely open specification rather
than as a proprietary implementation.

The PDF Association is a global industry initiative for developers of PDF solutions;
companies that work with PDF in document management systems (DMS) and
electronic content management systems (ECM), interested individuals, and
users who want to implement PDF technology in their organizations.

Mission Statement:

To promote Open Standards-based electronic document
implementations using PDF technology through education,
expertise and shared experience for stakeholders worldwide.

The PDF Association engages in many activities as it
follows its mission of promoting the adoption of
ISO standardized PDF technology around the world.

PDF technology is a pervasive feature of the world's
communications infrastructure.
With a unique and unmatched feature-set;
no other technology comes close.
We're not going back to paper, so it's long past time for
governments and businesses to focus just a little on
this ubiquitous format that's never going away.

PDF Association provide information and resources to
government agencies and regulators to help them develop
reference materials, guidelines, regulations and laws.

PDF Association helping government understand PDF

PDF Industry Events & Calendar

Breaking News - 2019-06-17

The Portable Document Format (PDF)

The de facto Document Technology

PDF: The de facto Document Technology

The Portable Document Format (commonly known as “PDF”)
is a file format developed in the early 1990s as a way to share
computer documents, including text formatting and inline images.

PDF technology was designed to allow for presentation of documents
independent of the application software, operating system and
hardware used to create them.

PDF files encapsulate a complete description of a fixed-layout document,
including the text, fonts, graphics, and other information needed to display it.
PDF files may also include a wide variety of other content, from hyperlinks to
metadata to logical structure to JavaScript and attached files,
that allow the format to meet a wide variety of functional and
workflow requirements for electronic documents.

Today, PDF is the quintessential and ubiquitous "electronic document",
with trillions made each year.

PDF: the de facto document technology

ISO Standards based on PDF Technology

Figure: PDF - ISO 32000 itself is a Standard

PDF Substandards for particular use

Figure: PDF Substandards for particular use
PDF/A, PDF/X, PDF/UA, PDF/E, PDF/VT,...

Blog: A tour of PDF Standards

Can a PDF easily comply to PDF/A, PDF/X and PDF/UA?

PDF standards are not mutually exclusive

A PDF document can simultaneously meet several standards,
for example both PDF/UA and PDF/A, both PDF/A and PDF/X,
and all three of PDF/UA and PDF/A and PDF/X.

callas pdfaPilot and pdfToolbox makes it happen

---

The ISO Pipeline for PDF Standards (March 30, 2020)

A new resource collating all ISO groups and currently
active work items related to PDF has been developed.

Based on public information,
this summary is invaluable for all PDF developers to ensure
awareness of forthcoming changes in PDF-related standards.

PDF Association Flyers
Introduction and Overview of PDF-based ISO Standards
PDF Association - PDF/A - PDF/UA - NVDA Goes PDF/UA - PDF/VT

Tagged PDF Best Practice Guide: Syntax

(For download of the guide, click on the picture above)

This document is intended for developers
implementing tagged PDF and PDF/UA.
Others (including authors with some technical
knowledge of PDF’s accessibility mechanisms)
may also benefit from this document.

For example, this guide is intended to be useful for
those performing detailed accessibility testing on
PDF documents claiming conformance with PDF/UA,
or on PDF documents claiming to be accessible
according to some other specification.

The guide includes detailed guidance
for all structure element types and attributes,
and provides guidance for PDF 2.0.




Recommendation: How to tag "titles" in PDF documents (Nov. 26, 2019)




See also the PDF Standard "ISO 14289 (PDF/UA) for Universally Accessible PDF"

Deriving HTML from PDF

(For download of the guide, click on the picture above)

In the modern world of small devices, IoT and connected systems,
where interchange and reuse of data is critical,
it is reasonable to question the continued relevance
of PDF’s core value proposition.

In particular, search engines, machine learning and
artificial intelligence systems focus on accessing information
contained in documents over visual representation.

In other cases, document producers wish to deliver data
in a form that is suitable for automated processing
while using a PDF file as a record for trust purposes.

End users also want electronic documents that adapt
smoothly to viewing on diverse small devices.

This guide describes the algorithm that produces conforming
HTML from a tagged PDF, including how well-tagged PDF documents,
containing both traditional fixed-layout content and the semantic structures
leveraged by modern devices and software, can be reliably and consistently
reused as HTML to support better user experiences and
renew PDF’s value proposition.




See also "Next-Generation PDF"

PDF Declarations

(For download of the guide, click on the picture above)

ISO-standardized subsets of PDF such as PDF/A, PDF/UA and PDF/X
already include identification mechanisms.
However, in many cases users of PDF files would like to leverage
3rd party standards or other profiles of PDF to meet specific needs.

The PDF Declarations mechanism allows creation and editing software
to declare, via a PDF Declaration, a PDF file to be in conformance with a
3rd party specification or profile that may not be related to PDF technology.
The 3rd party specification or profile may describe or require properties specific
to some or all content in the PDF document.

Cases include, but are not limited to specifications or profiles that:

• Mandate properties (e.g., accessibility specifications)


• Mandate degree of accuracy (e.g., engineering specifications)


• Set limits on content types (e.g., that all images use a specific encoding)


• Make an accountable policy statement regarding document content
  (e.g., pertaining to privacy regulations)


• Profile PDF for specific purposes (e.g., to archive email)



By itself, the presence of a PDF Declaration does not guarantee
that the document conforms to the 3rd party specification or profile.

Recommended webinars

What is it,
Who owns it,
Why it matters

A story from PDF’s early days

(PDF/A-1, PDF/A-2, PDF/A-3)

PDF/A validation
with support of the PDF industry.
(Note! The term "definitive PDF/A validator"
is not used any longer by this project
for obvious reasons)

Real world adoption of veraPDF and
industry needs for more PDF standards

The accessibility experience:

Portable Document Format (PDF)
is a core electronic document technology in diversity

PDF, designed as a general-purpose,
page-based electronic document technology,
is the world’s chosen electronic document format,
with applications far beyond conveying rendered pages.

PDF spans today workflows in publishing, manufacturing,
financial services, government, accounting, litigation,
human-resources, logistics and many others,
on every continent.




PDF just works!

The format’s innate ability to glide through and between multiple
workflows, a function of its essential ‘self-contained-ness’,
is unique and critical to its success.

That’s because PDF embodies fundamental ideas about what’s
important in communications, ideas that led to the invention of
writing, then paper, then PDF.

These ideas are so basic that we don’t really have good words for them.
Users think about the document’s contents, not the document itself.
Ask them about PDF and they’ll say;
“it’s easy”, “it looks the same”, “it’s reliable”, and so on.

PDF just works and is suited to a wide range of purposes,
as reflected in broad choice of software that creates and uses PDF files.
The range is eclectic;
not just software for server, nor desktop,
nor accessibility or print, or security,
but some, all, and none of the above.

PDF is a cross-section of means for addressing diverse business
processes and workflows; for using electronic documents to solve
problems, reduce costs, invent new solutions and enable other
opportunities in every activity and industry sector.

The one commonality; they do it with PDF.

Initiatives for extensions of PDF Standards

Humans have put their thoughts to media with the idea of
capturing these (documents) in time - for many millennia.
Readers’ expectations have changed constantly
and continually through the ages.

Document Expectations Through the Ages

PDF Association developing industry-based model
for addressing the “any screen” challenge.

When it comes to print,
PDF is today the standard format used just about everywhere.

When it comes to the web,
HTML and CSS have obtained a similar position.
However, in our changing world,
print and web flow together in all kinds of interesting ways.

Having a format capable of catering to both worlds,
with the strengths of both worlds, would be very exciting!

The PDF Association has been working on exactly
such a technology project to develop extensions to PDF.

Technology that would marry the reliability and robustness of PDF
with the fluidity and elegance of HTML; providing the best possible
user experience for each type of device and use case.

"Next-Generation PDF" is the code-name for extensions to
PDF technology currently under development.
These PDF extensions marry PDF’s core capabilities
to the flexibility of web technologies.

PDF Association unveiled this radical development in
PDF technology at PDF Days Europe 2017.

• Recorded sessions of PDF Days Europe 2017




• Pressrelease (Swedish): Project "Next-Generation PDF"




• PDF on the web, then and now (2019-07-26)




• Deriving HTML from PDF: an algorithm (2019-06-15)




Next-Generation PDF - Demonstration Site (2019-06-17)

Experiment with the conversion from PDF to HTML in a few clicks
without leaving your browser.

Demonstration site for testing of a new technology/the derivation algoritm
"Derive HTML from Tagged PDF" in a predictable manner
- the algoritm is developed by the PDF Association.

(Click on the picture)

This is Next-Generation PDF Demonstration Site:

• Turn Tagged PDF into HTML using the Derivation algorithm


• Inspect the tagged structure of the PDF document


• Check attributes and classes of structure elements


• Edit the CSS to adjust the HTML presentation


• See the derived HTML next to your PDF for
  comparison and immediate adjustments


• Download the updated PDF with embedded CSS
  back to your local system



Upload your correctly tagged test files here:

Next-Generation PDF Demonstration Site




Interesting?

Contact NewFormat for more information on "Next-Generation PDF"

The original PDF/A Competence Center was founded 2006 with
the goal of establishing a common interpretation of ISO 19005.

In 2011 the PDF/A Competence Center transfered to become
the PDF Association overseeing all standards based on PDF technology,
each with a dedicated Competence Center:

• PDF Competence Center




• PDF/A Competence Center




• PDF/UA Competence Center




• PDF/E Competence Center




• PDF/VT Competence Center




Later on these Competence Centers have evolved into
separate working groups organized around:

• technical functions (Technical Working Groups/TWGs),


• marketing functions (Marketing Working Groups/MWGs) and


• liaison functions (Liaison Working Groups/LWGs).



They have grown to include a variety of objectives, including:

• Promoting exchange between developers focusing
  in various subdomains


• Oversight and policies for industry-accepted validation software;
  such as veraPDF


• Research and development of new PDF extensions and use cases


• Development of industry standards, best practices,
  test suites and other aides to interoperability


• Developing informational resources for PDF developers and users

ISO 3200 the International Standard for
the Portable Document Format (PDF).
PDF is widely recognized as
the richest and most robust document format.

The purpose of PDF is to enable users to exchange and view
all kinds of electronic documents easily and reliably,
independent of the environment in which they were created
or the environment in which they are viewed or printed.

Platform technologies provide the infrastructure
for the applications end users actually use.

Far beyond a document format, PDF offers a sophisticated
foundation for many types of user applications.

Everyone accepts PDF.
A fixed-layout, shareable, self-contained document
meets a fundamental customer need.

PDF is a Platform

• What is a "document"?


• Digital documents


• Documents are for keeping


• Documents of the future

Google’s Trends data shows clearly that the number of searches for
PDF documents relative to all other searches continues going up:

PDF - The Only Digital Document Format (Dec. 8, 2017)




"How much longer do you think we'll use PDF?"
End users feel that they can really understand PDF;
it works exactly as you’d expect digital paper to work;
simple, reliable and effective. And it’s SO popular!

Google Trends clearly shows that PDF is a technology
that's not only far more relevant in 2020 than it was in 2004,
"PDF" is represented in a far higher proportion of web-searches,
even though the total search volume on Google has increased
dramatically since that time.

Interest in PDF is pretty steady relative to web searches in general.
Compared to searches for other technologies, that's pretty remarkable:

PDF just keeps going and going…(Feb. 7, 2020)

• Easy


• Portability


• Flexibility


• Security


• Authentication


• Semantics


• Non-Proprietary

Why PDF?

The Portable Document Format possesses a variety of attributes
that taken together describe a format of such flexibility and power
that it will define the essential “electronic document” concept forever.

What’s unique about PDF?

Overview of all PDF Standards, how and where to use them:

PDF: The document format for everything

The big picture.
Although the curve is flattening,
worldwide searches for “pdf” continue to grow in popularity,
indicating that the popular appetite for documents remains healthy.

Users may be banking online, but their searches for
PDF-based documents continue to increase.




How do we gain insight into how users' views of documents are shifting
without spending egregious sums on dubious market-research?

One increasingly interesting source is Google Trends.
This service aggregates Google’s search data to produce a metric
describing search term popularity (relative to itself) over time.
(Trends: https://trends.google.com
example: compare use of document formats: .pdf vs .html)




When users add “pdf” to a query
it means that they are thinking about something
that’s enabling them in some way that a web page isn’t.

More than just a fancy way to paint a picture.

3 smart PDF features for software developers of
web-connected document applications:

1. Linearized PDF


2. PDF Annotations


3. Tagged PDF

3 ways developers can impress the boss with PDF

PDF is part of the de facto platform
Open Web Platform (OWP)

The Power of the Page

It’s a question that vexes vendors of web-based solutions everywhere:
Why do people still insist on PDF files?
And why does PDF’s mindshare keep going up?

The Power of the Page

Far beyond only print,
PDF forms offer vital electronic forms functionality.

PDF forms vs HTML forms.
The PDF file format includes many valuable features
that HTML forms cannot match.

The case for PDF forms

Bridging the page and the web, there's still nothing like PDF.

Interest in PDF continues to climb.
The world’s portable document format continues to go from
strength to strength, with more specifications, more files, more users,
more implementations and more developers worldwide.

PDF in 2016: Broader, deeper, richer

PDF 2.0 (ISO 32000-2:202x)
Updated draft PDF 2.0 standard
publically available (March 17, 2020)

Will replace ISO 32000-2:2017

The Draft International Standard (DIS) version of
the latest ISO 32000-2 (PDF 2.0) Standard
is now publicly available from ISO.

Updated draft PDF 2.0 Standard (ISO 32000-2:202x)

PDF 2.0 is feature-complete and helps developers worldwide find new
applications for the Portable Document Format in many different areas:

PDF 2.0 (ISO 32000-2)




PDF 2.0 examples now available (Aug., 2017)

The first PDF 2.0 example files are now made available to the public.
This initial set of PDF 2.0 examples were crafted by hand and
intentionally made simple in construction to serve as
teaching tools for learning PDF file structure and syntax.

PDF 2.0 examples




PDF 2.0: The worldwide standard for electronic documents
has evolved (Aug. 30, 2017)

The Portable Document Format is perhaps
the most common example of a de facto standard, so much
so that Wikipedia features PDF on its “de facto standards” page.
From Ethernet and 802.11 to HTTP and CSS,
the modern computing stack consists of hundreds of standards.

The way in which PDF exemplifies the specific value of
standards is almost unique, for PDF’s value proposition
- the reason why PDF is today’s worldwide
de facto standard for electronic documents -
is the fact of standardization itself.

PDF 2.0: The worldwide standard for
electronic documents has evolved




PDF 2.0 - What will it bring? (2015)

To put it simply:
PDF 2.0 makes it easier for developers to
create tools to manage electronic documents
with more and better features at a reduced cost.
For organizations that procure PDF technology PDF 2.0
makes it easier to insist that vendors are delivering
the highest-quality, most accessible and most
capable PDF technology solutions available.

PDF 2.0 - What will it bring?




Webinar: What's coming in PDF 2.0 (2015)




Blog: How does PDF 2.0 affect the printing industry? (Jan., 2019)

Solutions to access to PDF documents on
smart phones and mobil devices with smaller screens.

PDF in the Mobile World

PDF or EPUB
Give users what they want,
and why EPUB can't replace PDF

EPUB can't possibly substitute PDF when it comes to a general-purpose
electronic document format usable for publishing, and all the other
purposes to which PDF documents are put
(formal documents, record-keeping, transaction records, etc.)

• EPUB can’t do fixed layout and be accessible at the same time.


• EPUB cannot deal with the case of a document
  that combines pages from various sources
  (Word, Excel, CAD software, scanner, etc).


• EPUB has no model for color-management,
  which is not infrequently important to publishers.


• EPUB cannot accommodate the application of accessibility
  structures to arbitrary graphics content,
  as PDF can.


• EPUB lacks security and digital signature facilities;
  features that are native to PDF.



Even for publications, support for the EPUB specification varies
between EPUB readers from different vendors;
thus, users can’t get a consistent display result of publications,
which in itself is totally unacceptable for publishing.

PDF or EPUB?

PDF/raster

TWAIN Working Group and PDF Association Announce PDF/raster
The Next-Generation Format for Imaging

PDF/raster - Portable and Feature-rich

PDF/raster provides the portability of PDF
while offering the core functionality of TIFF.

PDF/raster




PDF/raster 1.0 Documentation

This document describes PDF/raster,
a strict subset of the PDF file format designed
for storing, transporting and exchanging
multi-page raster-image documents.

Download PDF/raster 1.0 Documentation




TWAIN Direct with PDF/Raster Released

The TWAIN Working Group, a liaison member of the PDF Association,
has just announced the release of TWAIN Direct,
their next-generation open source image-acquisition technology.

TWAIN Direct supports direct network communication between
desktop or mobile applications and scanning device.

Need redaction?
- then there is no way around PDF, and a good PDF redaction tool.

Why the need to redact implies using PDF:


How do you redact content in HTML?
The HTML format doesn’t really include that concept;
there is no model for redaction in web content or other formats.

In both principle and practice, committing to a rendering is definitive;
final, portable and generic; it’s what the use case demands.
PDF is the only electronic document format that fully supports redaction.

Redaction demands PDF.




Lack of basic knowledge of modern electronic document technology
can cause severe implications.

Examples:

1) Special U.S. Counsel Robert S. Mueller’s indictments and reports:

• Paul Manafort Left an Incriminating Paper Trail (2018)

  Because he couldn’t figure out how to convert PDFs to Word files.




• A Technical and Cultural Assessment of the Mueller Report PDF

  What can we learn about the Mueller Report from the PDF file
  released by the U.S. Department of Justice (DoJ) on April 18, 2019?




2) U.S. President Donald Trump's call with the President of Ukraine Volodymyr Zelensky:

• The transcript of Trump's call with the President of Ukraine, September 25, 2019

How to instantly search very large amounts (terabytes) of documents, web, and databases:

How you see PDFs versus how a search engine sees PDFs

A common portable container, PDF, to end the era of ECM vendor lock-in.

Mostly, it’s the fact that a standardized, fully-supported and globally
broadly-accepted portable container format would provide users
with powerful technology independent of any specific vendor,
ending the era of vendor lock-in.
ECM Vendors don’t like that, but customers do.

Over the next 5-10 years,
expect to see PDF become the common portable container for
a new era of smart, interconnected document and
information management systems.

PDF to end the era of ECM vendor lock-in

Ask your ECM/e-archive vendor to detail their support for PDF,
or risk unecessary costs, increased risks and missed opportunities.

Although PDF represents the bulk of content in ECM/e-archive systems
the majority of such implementations do not handle PDF documents
much differently than they way they’ve handled TIFF images
for the past 25 years.

Not all PDF creation software is equal.
Exclude software that’s dangerous to your documents.
Use ECM/e-archive software that understands PDF.

Ensure PDF documents do not contain Personally Identifiable Information (PII)
and other privacy or security-related content is a critical aspect of releasing
sensitive documents to 3rd parties or into the public domain.

Note! For redaction tools:
Be sure your search software can find all the information you need to remove.
Just putting a black box on top of sensitive information does not "remove"
anything (e.g. the document is still leaking sensitive information).

What ECM/e-archive professionals must know about PDF

Work-from-home (WFH) and school-from-home (SFH)
opens up for use of existing PDF solutions in a new way.

Find out how PDF can help companies and institutions to cope.

PDF supports work-from-home and school-from-home (March 16, 2020)

ISO 19005 (PDF/A)
for long-term preservation/archiving of PDF documents.
Ensures that digital documents can be reproduced in the future.

The purpose of PDF/A is a file format based on PDF
that provides a mechanism for representing electronic documents
in a manner that preserves their visual appearance over time,
independent of the tools and systems used for creating,
storing or rendering the files.

PDF/A-1

No attachments allowed.



Example: Conversion of email to PDF/A-1:
Attachments become additional PDF/A pages.
Conformance levels:
a - accessible, b - basic.




PDF/A-2

Attachments as PDF/A allowed.



Example: Conversion of email to PDF/A-2:
Attachments are converted to PDF/A and embedded in document.
Conformance levels:
a - accessible, b - basic, u - unicode.




PDF/A-3

Attachments in arbitrary formats - PDF/A and others - are allowed.



Example: Conversion of email with attachments to PDF/A-3:
Attachments as PDF/A and (in addition) embedded in original format.
Conformance levels:
a - accessible, b - basic, u - unicode.

Blog: System-independent archiving of project files with PDF/A-3




PDF/A-4 - The Upcoming Standard

Will be PDF/A for PDF 2.0.
Will be simpler, with no conformance levels.

Binding rules apply for all Swedish government agencies and bodies
keeping public documents from state archives.

For Swedish government authorities apply to electronic archiving of
office documents and digital documents the authorities must follow:

Riksarkivet's/National Archives' regulations and rules:

- RA-FS 2009:1 general guidelines for electronic documents
- RA-FS 2009:2 technical requirements for electronic documents.

As of 2016, for long-term archiving of office documents and
electronic documents these regulations and guidelines prescribe
the use of the file format: PDF/A-1.

PDF technology is a pervasive feature of the world's communications infrastructure.
With a unique and unmatched feature-set; no other technology comes close.

We're not going back to paper,
so it's long past time for governments and businesses to focus
just a little on this ubiquitous format that's never going away.

PDF in the U.S. Federal Archiving Community,
Library of Congress (USA) blog post (2020):

PDF is Here to Stay: Archiving with the Portable Document Format (PDF)

Not all tools do create PDF/A compliant files suitable for storing in ECM systems.

There are numerous tools on the market, including freeware,
with which users can create PDFs and store them in ECM systems.

But are the results of this always satisfactory?

Do PDF/A and Enterprise Content Management Systems
Complement Each Other (Perfectly)?

With PDF the archive becomes the “Noah’s Ark” for every document

The Format Zoo

If only documents in original formats
(MS Word, MS Excel, PDF, HTML, TIFF, JPG, AFP and PCL,...) are stored
the archive's ability to deliver usable content will always be in doubt.

Instead, with every original document, a PDF/A document
should also go "on board" to ensure functionality in an
unknown environment after the "flood".

Keep the originals and embed them in archival-quality PDF/A for long-term archiving

By capturing the visual representation (in PDF/A!)

at the time that the transaction is processed it is
guaranteed that the data used in creating the document
is current and valid and the visual representation of the transaction
matches the expectations of all the parties involved in the transaction.

ISO 14289-1 (PDF/UA) for universally accessible PDF
specifies the use of ISO 32000-1
to produce accessible electronic documents.

PDF/UA is of interest to organizations concerned
with conformance to regulations requiring
accessible electronic content.

The purpose of PDF/UA is to define a complete set of requirements
for universally accessible PDF documents.

Rather than applying to the PDF file format alone,
these clear specifications also define compliant
assistive technology and PDF reading software.

PDF/UA defines the technical requirements that must be
considered when the PDF document is created
to be universally accessible for all.

The standard specifies how relevant PDF content
(such as semantic content, text content, images,
form fields, comments, bookmarks, and metadata)
may be used in PDF/UA-compliant documents.

Properly tagged PDFs are essential and a prerequisite
for accessibility so that screen reader devices for
visually impaired people or reading software for
users with learning disabilities can provide
rich access to a PDF’s content.

PDF tags are also an effective method to improve
Search Engine Optimization (SEO).

Even automated text extraction from PDF documents
is easier with well-tagged documents

PDF/UA-2 - The Upcoming Standard
Will be PDF/UA for PDF 2.0.

See page 3 in:
"PDF/UA in a Nutshell", by PDF Association

Tagged PDF offers a lot more than access to users with disabilities.
From search engines to mobile devices, tagged PDF offers
powerful options to make content "accessible for all"
thanks to reuse of page-based content.

PDF was originally intended to serve as electronic paper;
a properly rendered page irrespective of software or operating system.

Pages, however, aren’t just for reading.
Since people like to add notes, draw lines and fill forms, Adobe Systems,
the inventors of PDF, decided to cater to these uses as well. PDF rapidly
accumulated new features beyond faithfulness to the rendered page
- it began to mirror the interactive capabilities of real paper.

The first generation of interactive PDF features consisted of
annotations of various types. Some allowed users to add text,
others allowed users to draw lines and boxes onto the page.
Still others go beyond the paradigm of the page,
making it possible to add hyperlinks, audio and movies to PDF.

The second generation of interactive PDF brought the ability to
deploy a PDF’s content outside the page-based world.

Tagged PDF provides the means to effectively deploy a
final-form document to a mobile device.
It’s the same means by which PDF files may be made accessible


One of the primary motivations for tagged PDF was to achieve
compliance with regulations that require electronic documents
to be accessible to users with disabilities, but implementers can
leverage tagged PDF to accomplish or enhance a wide range of
end user activities.




The benefit of untagged vs. correctly tagged PDF content:

Semantics or ordering:

• Untagged Content:
  No semantic types or ordering;
  content is ordered solely for rendering purposes


• Tagged Content:
  Semantic type and order is determined,
  content may be reused accordingly



Search engines:

• Untagged Content:
  Search engines cannot reliably access words and phrases


• Tagged Content:
  Search engines get reliable access to content



Reflow of page content:

• Untagged Content:
  No reliable means of reflowing page content onto smaller devices


• Tagged Content:
  Includes information necessary for reflow



Real content and artifacts:

• Untagged Content:
  “Real” content and “artifacts” aren’t distinguished


• Tagged Content:
  Consuming software can choose to utilize or ignore artifacts



Content copying and extraction:

• Untagged Content:
  Content copying and extraction is unreliable


• Tagged Content:
  Content may be extracted with confidence



PDF/A conformance level A:

• Untagged Content:
  Not eligible for PDF/A conformance level A


• Tagged Content:
  May conform with PDF/A conformance level A



WCAG 2.0 or U.S. Section 508 Compliance:

• Untagged Content:
  Cannot comply with WCAG 2.0 or U.S. Section 508


• Tagged Content:
  May comply with WCAG 2.0, U.S. Section 508 and
  other accessibility regulations



Accessibility:

• Untagged Content:
  Inaccessible to disabled users


• Tagged Content:
  Accessible to those with PDF-aware Assistive Technology

The Matterhorn Protocol specifies a common set of
31 "Checkpoints" with 136 failure conditions, whereof

• 89 failure conditions can be checked by software,


• 47 failure conditions usually require human judgment.



The 47 checks that may require human judgement boil down to:

• Confirming that the document's semantics
  as indicated by the tags are accurate


• Confirming that the order of semantic content is logical


• Confirming that any role-mappings in use are valid


• Several checks that apply equally to other forms of content
  (color, contrast, metadata, alternate text for images, language)


• Checks pertaining to JavaScript,
  or other content-specific checks



Recommended reading:

• An introduction to the definitive algorithm
  for PDF/UA conformance

• PDF/UA Conformance Testing Model

PDF/UA to simplifies the accessibility process.
Applying PDF/UA to accessibility-validation processes allows one
to package sets of tests together, streamlining the validation process.

Using PDF/UA in accessibility checklists

2015: Interview on the relationship between PDF/UA and WCAG 2.0
with Duff Johnson, Executive Director of the PDF Association

Webinar: How WCAG 2.0 relates to PDF/UA-1 (2015)

Infographics: PDF/UA and WCAG 2.0 (2015)

Creators and vendors who deliver PDF files are in many cases asked
to deliver PDF files in conformance with WCAG 2.0.
For many vendors this is unknown territory, and WCAG 2.0 does not
provide sufficient PDF-specific technical information to achieve similar
results between situations or implementations.

The AIIM guide, "Achieving WCAG 2.0 with PDF/UA",
shows what’s necessary to create, process and validate,
(in PDF file-format and conforming reader terms),
a PDF/UA conforming document and reader
to meet all applicable WCAG 2.0 Success Criteria.




The AIIM guide is here:

Achieving WCAG 2.0 with PDF/UA

Breaking News! (September, 2018)
PDF Association helps W3C’s Web Accessibility Initiative
to modernize the W3C's PDF Techniques for Accessibility!

The ISO Standard PDF/UA (accessible PDF) to form the basis of a
revised and updated set of W3C's PDF Techniques for WCAG 2.1

More details:

PDF Techniques Accessibility Summit 2018, Edinburgh

Accessibility best-practices for websites and electronic documents
increasingly specify WCAG 2.0 for HTML/CSS/JavaScript content and video,
and PDF/UA for electronic documents.

New U.S. Section 508 rules applies to all forms of federal ICT,
regardless of file format or method of distribution.
U.S. Section 508 applies to all ICT / all forms of digital communication.
Not just websites, but documents, media, blogs, social media, etc.,
for all public-facing ICT, plus 9 categories on non-public-facing ICT
including personnel actions, questionnaires or surveys,
templates or forms, education or training materials,
web-based intranets.

U.S. Section 508 defines by reference international accessibility standards:

• WCAG 2.0 for websites and HTML information, and


• PDF/UA-1 for PDF files



PDF/UA is consistent with WCAG 2.0, but far more technically specific,
and provides a clear-cut means of affirming that a given PDF document
meets high standards for accessibility.

PDF/UA becomes an American national standard (2016)




New Section 508 rules require PDF/UA
for PDF 1.7 documents (2017).

The U.S. Access Board has issued new rules updating its
“U.S. Section 508” accessibility requirements.
PDF/UA-1 support is required for PDF creation software producing PDF 1.7 files.

New U.S. Section 508 rules require PDF/UA (2017)

See details at the U.S. Access Board website




U.S. Access Board Affirms:
PDF/UA required for PDF software (2019)

U.S. Access Board Affirms: PDF/UA required for “modern” PDF software (2019)

October 7, 2019, will be remembered in the accessibility community for a long time.

As of this date, websites and mobile applications in the U.S. will be assessed
as "public accommodations" rather than merely as one of many ways
in which a consumer might access a retailer’s offerings.
As such, the accessibility requirements (and penalties for non-compliance)
of the American With Disabilities Act (ADA) will apply.

It is now no longer federal, state and local government and their contractors
who are required to ensure their digital content is accessible for everyone.

The power of the ADA may now be leveraged to force corrective action by
virtually any commercial organization offering a public accommodation.


See also

The day the ADA came to web content (2019)

Access to digital information is a fundamental right for everyone.

Sweden as a nation stands by:

• UN Declaration of Human Rights,


• UN Convention on the Rights of Persons with Disabilities, and


• the Swedish Discrimination Act.


• the Swedish Act on Accessibility to Digital Public Service;
  based on the EU Web Accessibility Directive.

PDF/UA is applicable for Swedish government agencies and bodies
in making public sector documents universally accessible for all.


See also

Accessible PDF (PDF/UA) for Accessible eGovernment

Access to digital information is a fundamental right for everyone.
Making information easily accessible to citizens is undoubtedly
a big part of eGovernment and is sought after by federal and
state authorities as well as districts, cities and municipalities.

Increasingly, information is only offered and passed on in digital form,
whereby the reliable and user-friendly Portable Document Format (PDF)
has established itself worldwide as the preferred file format.
To ensure unrestricted access in every respect,
PDF files must meet certain requirements.

These are defined in PDF/UA as the ISO standard for accessible PDF documents.
It ensures that even citizens with greatly diminished vision,
insufficient command of written language or motor limitations can
capture and interactively use documents without outside help.

More in this blog article:

Entirely barrier-free: Accessible PDF (PDF/UA) for Accessible eGovernment

NewFormat offers services and tools
to create accessible PDF documents

• Microsoft to “improve support” for PDF/UA in 2016




• Microsoft announces forthcoming major product support for PDF/UA in 2019

PDF/UA from Google Docs is coming soon!

Apple has published a new page indicating that version 8.2 of
its suite of productivity apps; Pages, Keynote and Numbers,
now supports creation of tagged (and thus, accessible and reusable) PDF,
and not just on MacOS, but on iOS/iPadOS as well.

Note! Although all excellent recommendations by Apple,
complete accessibility in PDF or any other format
requires attention to a variety of criteria as specified in
W3C/WCAG 2.1 (generally) and ISO PDF/UA (PDF-specific considerations).

PDF/E ("PDF Engineering") is based on the PDF format and
specifies how PDF should be used for the creation of documents
in engineering workflows; including 3D in the PDF/E context and
archiving of engineering content.

PDF/E Competence Center is a platform for information and discussion
for experts in 3D technology, architects and construction specialists,
as well as developers of PLM applications.
For all engineers who use PDF technology as an
integral component of their day-to-day work.

PDF/E Competence Center to support engineering and 3D applications

Benefits with PDF/E:

• Dramatically reduces requirements for
  expensive proprietary software.


• Lowers storage and exchange costs as compared to paper.


• Facilitates trustworthy exchange and markup
  across multiple applications and platforms.


• Vendor-independent; PDF/E is developed and
  maintained by the PDF/E ISO committee.



Note! May 2018
The Upcoming Standard PDF/E-2 will instead be PDF/A-4

The upcoming standard was earlier planned to be PDF/E-2 based on PDF 2.0
to provide an archival model for engineering content including 3D.
The industry was more interested in making this a part of PDF/A
instead of following a new standard PDF/E-2.
The ISO then stopped working on PDF/E-2 standard and is
making it a part of PDF/A-4 (Conformance level e).

PDF/VT is based on PDF format to support variable data printing.

PDF/VT is optimized for the specific needs of
Variable (“V”) and Transactional (“T”) workflows.

PDF/VT efficiently addresses the requirements of modern
Variable Data Printing (VDP), bringing all the well-known
advantages of PDF workflow to the world of personalized print.

The PDF/VT Application Notes discuss topics that aid
implementers of PDF/VT workflow tools and demonstrate
the various design features of the PDF/VT file format.

PDF/VT - Application Notes

Ghent Workgroup
"Best Practices for Print, Publishing & Packaging Workflows"

Take a cross-section of the international
graphic arts community’s best minds and have
them work together to develop best practices
for the benefit of the profession worldwide.

To create practical workflow tools that make your
daily production tasks easier and faster for publishing,
packaging, wide format and industrial print processes:

• Create specifications and best practices.


• Help educate the graphic arts market;
  translating deep technical knowledge to people
  who need to use it in practice in the field.

Benefits of the Ghent Workgroup Today

Driven by industry trends, end users are able to formalize
implementation of PDF/X standards for data exchange via GWG.
GWG Specifications are now the recognized PDF reference
for the current printing and publishing industries.

Best Practices for the Commercial Print Workflow

• Commercial Print Specifications


• Application Settings


• User Guide


• Webinars


• White Papers







Best Practices for the Packaging Workflow

• Packaging Specifications


• Application Settings


• User Guide


• Webinars


• White Papers - Packaging & Labels







Best Practices for the Sign & Display Workflow

It ranges from photo-print,
over hanging or roll-up banners,
car and bus wraps to huge billboards

• Sign & Display Specifications


• Application Settings


• User Guide


• Webinars


• White Papers







Best Practices for the Digital Print Workflow

• Digital Print Specifications


• Application Settings


• User Guide


• Webinars


• White Papers


• The Ghent Output Suite

25 years of PDF - Celebrating with GWG

Business value comes from always accessible enterprise information.
Protect your values in future-proof open document formats: